Institution adopts Greenphire ClinCards for research study reimbursement and payment

Penn State College of Medicine and Penn State Health have transitioned away from gift cards and checks for reimbursement/payment for clinical research participants. Greenphire ClinCards will replace all previous forms of reimbursement/payment.

Study teams should note that use of the ClinCard requires the collection of Social Security numbers (SSNs); however, SSNs obtained for reimbursement purposes should not be stored outside of the Controller’s Office.

To reiterate, study teams should not be retaining the Social Security records of participants for reimbursement/payment purposes with the study records. This information must be stored in the Controller’s Office.

The change in reimbursement/payment practices impacts studies that are both actively and not actively enrolling, if participants are being offered compensation.

Action is required for all studies offering compensation – those actively enrolling, those not actively enrolling, and new study submissions.

See instructions and requirements on the University research website

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