How are W-2s and final pay stubs different?

The gross (before tax) amount on your final pay stub of the year may be different from the amount on your W-2 form. There are three reasons this can occur:

1. You participated in a Penn State Health retirement plan.

 Retirement plans, like a 401(k), will affect your taxable federal wages only. You’ll see these in Box 1 on your W-2.

For example: Sally’s gross wages are $40,000, but she contributed $4,000 toward her 401(k) retirement plan for the year. Because $40,000 – $4,000 = $36,000, Sally’s taxable federal W-2 wages will be $36,000.

2. You have the mandatory Penn State Health retirement plan.

The mandatory retirement plan will affect your taxable federal, Social Security and Medicare wages only. You’ll see these in Boxes 1, 3 and 5 on your W-2.

For example: John’s gross wages are $50,000, but he contributed $2,500 toward the mandatory retirement plan for the year. Because $50,000 – $2,500 = $47,500, John’s taxable federal, Social Security and Medicare W-2 wages will be $47,500.

3. Penn State Health offers health insurance as a pre-tax deduction.

This is the most common reason for your pay stub earnings to be different from your W-2. If you participated in Penn State Health’s pre-tax health insurance plan, then the taxable wages in your W-2 Boxes 1, 3, 5 and 16 will be lower than the amount of the pre-tax health insurance deduction. Pre-tax deductions will lower your gross wages by the annual amount of the deduction.

For example: Dave’s gross wages are $35,000, but he contributed $2,000 to a pre-tax health insurance deduction for the year. Because $35,000 – $2,000 = $33,000, Dave’s taxable W-2 wages will be $33,000.

Understanding the boxes on the W-2

Your W-2 contains 20 boxes, but not all will be completed. Here is an explanation of what you will commonly see on your W-2:

Box 1: Wages, tips other compensation

This is the federal taxable wage amount Penn State Health paid you. This amount includes tips, bonuses, commissions, wages and salaries.

Box 2: Federal income tax withheld

This is the amount of federal income tax withheld from the amount reported in Box 1. Your W-4 was used to determine the tax withholding rate.

Box 3: Social Security wages

This is the amount of your Social Security taxable wages, not including tips, that is subject to Social Security tax.

Box 4: Social Security tax withheld

This amount is 6.2% of the Social Security wages in Box 3 withheld during the year.

Box 5: Medicare wages and tips

This is the amount of your Medicare taxable wages that is subject to the Medicare tax.

Box 6: Medicare tax withheld
This amount is 1.45% of the total Medicare wages in Box 5 during the year. If you earn more than $200,000 (single), you are also subject to an additional 0.9% Medicare tax.

Box 7: Social Security tips
This is any tip income you reported to Penn State Health. For most employees, this box will be empty.

Box 8: Allocated tips

This is tip income allocated to you by Penn State Health. This amount isn’t included in W-2 boxes 1, 3, 5 or 7. For most employees, this box will be empty.

Box 10: Dependent care benefits

This is the total amount paid into your dependent care flexible spending account for the year. Any amount over $5,000 is also included in Box 1.

Box 11: Nonqualified plans

This is the total amount distributed to you if you participate in a Penn State Health nonqualified deferred compensation plan.

Box 12: Compensation and benefits

Boxes 12a–d list compensation or benefits by code. The codes include elective deferrals for a 401(k) retirement plan, cost of Penn State Health-sponsored health coverage and taxable cost of group-term life insurance.

Box 13: Retirement plan

This box is checked when an employee is an active retirement plan participant.

Box 14: Other

This box is used to report miscellaneous information, such as state disability insurance taxes withheld, uniform payments or educational assistance payments.

Box 16: State wages, tips, etc.

This is the amount of the state taxable wages Penn State Health paid you that is subject to state tax. The amount in Box 16 might be higher than the amount shown in Box 1. For example, Pennsylvania taxes retirement plan contributions, which are not subject to federal tax.

If you have questions, please email HR Solutions.

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