GME coordinator timeline for December through March
Graduate medical education coordinators should be aware of the following timelines for December through March.
December
Residencies
- Residency candidate interviews
General reference
- CCCs complete milestone evaluations to be submitted to ACGME
- Conduct mid-year program director evaluations
January
Residencies
- Residency candidate interviews
- NRMP quota changes
- Jan. 15: Main Match ranking opens
- Jan. 31: Program quota change, program withdrawal and SOAP participation status deadline
February
Residencies
- Feb. 26: Main Match rank order list certification deadline
- ACGME Resident Survey released; program-specific dates in WebAds
General reference
- Renewal contracts typically sent out by GME office for coordinators to distribute
- Feb. 27 to 29: Annual ACGME Education Conference
March
Residencies
- March 16: Main Match week starts
- March 20: Main Match day
- Send out post-Match survey
- Set rotation schedules for next academic year
General reference
- Onboarding information sent to incoming trainees by GME office
- Prepare and update any program information for the upcoming year: goals and objectives, policies and procedures, program handbook, online presence
Program-Specific Items to be Aware Of
- Social/welcome events
- Graduation party planning
- Interview dates
- Ranking meeting(s)
- Board exam dates
- PEC meetings
- CCC meetings
- In-training exams (ITE)
- QI project updates
- Mentor meetings
- Retreats (core faculty and/or trainees)
- Chief nominations/selections
- ACGME case logs, if applicable
- Board specialty updates
- Board confirmation letters for seniors/seniors apply for board exams
- ACGME surveys
If you're having trouble accessing this content, or would like it in another format, please email Penn State Health Marketing & Communications.