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GME coordinator timeline for May and June

Graduate medical education coordinators should be aware of the following timelines for May and June.



  • Update webpage and any other information for recruitment season

General reference

  • GME Track Program Survey released; due in July
  • Prepare New Innovations for upcoming academic year
  • Set up year-end program director evaluations of trainees
  • Collect any information and process any paperwork for graduating residents/fellows



  • Recruitment-season planning (most programs)

General reference

  • CCC to complete milestone evaluations to be submitted to the ACGME
  • Conduct year-end program director evaluations
  • Program graduation banquets
  • Most incoming trainees arrive
  • Onboarding events and orientation day held by Office of Graduate Medical Education
  • Request scholarly activity

Program-Specific Items to be Aware Of

  • Social/welcome events
  • Graduation party planning
  • Interview dates
  • Ranking meeting(s)
  • Board exam dates
  • PEC meetings
  • CCC meetings
  • In-training exams (ITE)
  • QI project updates
  • Mentor meetings
  • Retreats (core faculty and/or trainees)
  • Chief nominations/selections
  • ACGME case logs, if applicable
  • Board specialty updates
  • Board confirmation letters for seniors/seniors apply for board exams
  • ACGME surveys

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