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GME coordinator timeline for December through March

Graduate medical education coordinators should be aware of the following timelines for December through March.



  • Residency candidate interviews

General reference

  • CCCs complete milestone evaluations to be submitted to ACGME
  • Conduct mid-year program director evaluations



  • Residency candidate interviews
  • NRMP quota changes
  • Jan. 15: Main Match ranking opens
  • Jan. 31: Program quota change, program withdrawal and SOAP participation status deadline



  • Feb. 26: Main Match rank order list certification deadline
  • ACGME Resident Survey released; program-specific dates in WebAds

General reference

  • Renewal contracts typically sent out by GME office for coordinators to distribute
  • Feb. 27 to 29: Annual ACGME Education Conference



  • March 16: Main Match week starts
  • March 20: Main Match day
  • Send out post-Match survey
  • Set rotation schedules for next academic year

General reference

  • Onboarding information sent to incoming trainees by GME office
  • Prepare and update any program information for the upcoming year: goals and objectives, policies and procedures, program handbook, online presence

Program-Specific Items to be Aware Of

  • Social/welcome events
  • Graduation party planning
  • Interview dates
  • Ranking meeting(s)
  • Board exam dates
  • PEC meetings
  • CCC meetings
  • In-training exams (ITE)
  • QI project updates
  • Mentor meetings
  • Retreats (core faculty and/or trainees)
  • Chief nominations/selections
  • ACGME case logs, if applicable
  • Board specialty updates
  • Board confirmation letters for seniors/seniors apply for board exams
  • ACGME surveys

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